How to Structure, Deliver, and Maximize Mid-Year Performance Reviews

Both types of reviews should reinforce your organization’s mission, values, and expectations—while empowering employees to succeed and grow.

At Quantum Workplace, we recommend treating the mid-year review as a planning and alignment conversation, helping managers and employees reflect on the past 6 months and adjust course for the future.

Meanwhile, the annual review should be more holistic, capturing the full performance picture and setting a trajectory for long-term growth. Ideally, the annual review devotes 20% of the conversation to past performance and 80% to future development.

Together, these checkpoints support better performance conversations, stronger relationships, and more engaged, goal-aligned teams.

How to Structure a Mid-Year Review

A mid-year performance review doesn’t need to be complex—but it should be intentional. The most effective reviews provide space for reflection, clarity, and realignment. Here’s how to structure the conversation for maximum impact:

1. Review performance expectations and behaviors.

Start with a clear check-in on how the employee is progressing toward their performance objectives. Are they on track? Where do they need support? This is also the right time to revisit how they’re showing up—reinforcing the workplace behaviors and core values your organization prioritizes. When both results and behaviors are part of the conversation, employees gain a better understanding of what good performance looks like in your culture.

2. Revisit and realign goals.

Mid-year reviews are a smart checkpoint to evaluate short- and long-term goals. Are goals still relevant? Do any need to shift based on evolving priorities? This conversation keeps goals top of mind and gives employees a renewed sense of purpose and direction—especially if day-to-day demands have pulled focus.

3. Incorporate multi-source feedback.

When possible, supplement the manager’s perspective with additional input. 360 feedback from peers, cross-functional partners, or even customers can surface new insights and help employees see their impact more clearly. A self-assessment can also add valuable context, helping managers understand how employees view their own progress and contributions.

Mid-year performance review phrase examples

Use the following performance review examples to guide effective, meaningful mid-year feedback. Each phrase is aligned to performance expectations—exceeding, meeting, or not meeting—and reinforces both results and behaviors.

Exceeding Expectations

• “You’ve consistently delivered above expectations over the past six months. Your dedication, ownership, and leadership set a strong example for the team. Keep up the great work.”

• “Your progress toward your goals is ahead of schedule and reflects strong initiative. You’ve gone above and beyond in both execution and impact—well done.”

• “You consistently demonstrate our core values in your work and interactions. Your ability to lead with integrity and collaboration is recognized and appreciated by everyone around you.”

Meeting Expectations

• “You’re meeting expectations and showing strong consistency in your work. Your focus and work ethic are clear. As you look ahead, I encourage you to stretch toward new opportunities—we’re here to support your growth.”

• “You’re on track with your goals and showing steady progress. I’m confident you’ll continue to deliver strong results. Let’s continue to look for ways to elevate your impact in the months ahead.”

• “You’ve shown a clear commitment to our values and have earned positive recognition from peers and customers alike. Keep bringing that same mindset to your daily work and team interactions.”

Below Expectations

• “Your current performance is below expectations, and I’ve noticed some challenges over the past few months. I want to work with you to understand what’s getting in the way and build a plan to get back on track.”

• “Goal progress is not where we need it to be at this point in the cycle. I know these are ambitious targets, and I believe you’re capable of reaching them. Let’s meet weekly to focus on what support or adjustments you may need.”

• “There have been instances where your behaviors haven’t aligned with our core values. Let’s talk through what happened and how we can move forward in a way that supports both you and the team. I’m here to help you succeed.”

Flexible, scalable, and more meaningful performance reviews with Quantum Workplace

Whether your mid-year reviews are structured like a scaled-down annual review or a more informal check-in, Quantum Workplace gives you the tools to make every conversation impactful.

Our flexible performance review software allows you to customize questions, automate workflows, and view goals, feedback, and historical data in one place—making mid-year conversations smoother and more meaningful for everyone involved.

Prefer a more conversational approach? Use our 1-on-1 meeting software to streamline informal mid-year conversations with built-in templates and goal tracking.

Support your managers with the structure they need and give employees a clear sense of where they stand—and where they’re headed.

👉 Ready to make your mid-year reviews more effective and engaging? Learn more about our performance review tools or talk with a Quantum Workplace expert today.